Findlay Elementary School
STUDENT/PARENT HANDBOOK 2014-2015
Mission Statement The mission of Findlay Elementary School, with strong community support, is to insure that our students are motivated, literate, and value-conscious individuals by creating a safe, nurturing, and interactive learning environment
576 Hale Street Sparta, Tennessee 38583
Phone: 931.738.2412 Fax 931.738.3007
2014-2015 School Year This Parent-Student Handbook has been prepared to provide essential information to the students who attend Findlay Elementary School and their parents. Please review the contents. All information and policies are subject to change.
Findlay Elementary School
White County Schools
August 6 Student Registration, 8:00 – 9:30 AM
August 8 First Full Day of School
August 14 School Open House/Orientation 3:15 – 6:15
September 1 Labor Day – No School
October 13-17 Fall Break – No School
November 4 Election Day – No School
November 26-28 Thanksgiving Holidays – No School
December 19 Dismiss for Christmas Break at 9:30 a.m.
January 5 School Reopens January 19
Martin Luther King Day– No School
February 16 Presidents Day – No School
March 16-20 Spring Break - No School
April 3 Good Friday – No School
May 23 Last Day of School – Dismiss at 9:30
Important Phone Numbers
Findlay School - 738-2412
Findlay Cafeteria - 738-8631
Superintendent's Office - 836-2229
Bus Transportation Office – 739-2011
Procedures all students are expected to follow include:
· Walk Slowly and Quietly
· Respect Others
· Respect Walls and Displays by keeping Hands, Feet and Objects to Yourself.
· Be Quick
· Be Clean
· Be Quiet
· Be Safe – Use Equipment Properly
· Use your Lifeskills with Others
· Stay in Sight of the Teacher
· Pick up Two Pieces of Trash on Your Way In
· Wipe Your Feet before You Come In
· Find a Seat Quickly
· Use Quiet Voice
· Keep Your Hands, Feet, and other Objects to Yourself
· Make One Trip to Empty Trash and Tray
· Treat Your Café Monitor with Respect
BUS DUTY PROCEDURES
· Always Walk While Entering, Leaving, or Inside the Gym
· Sit Quietly in Your Assigned Area Unless Directed to do Otherwise
· Ask for Permission Before Going to the Restroom or to Another Location
· Keep Your Hands, Feet, and other Objects to Yourself
DAILY STUDENT SCHEDULE
7:00 Students admitted to gym.
7:10 - 7:45 Breakfast.
7:45 Students dismissed to classrooms.
7:55 First Bell, Be in Classroom, Get Books, Supplies Parents are requested to depart the building at 7:55
8:00 Second Bell. Classes begin.
2:55 Car Riders dismissed to cafeteria/ Bus Riders to Gym
3:00 Parent Pick-up begins FRONT PARKING LOT ONLY
SPECIAL NOTE TO PARENTS:
Students should not arrive at school before 7:00 a.m. The gym will not be opened until a teacher arrives for bus duty. In the afternoon, students should be picked up no later than 3:20.
Parents, you are always welcome at Findlay, but please follow the following procedures:
1. Teachers are on duty at 7:45 each morning. You may speak to a teacher then, but understand that they have supervision duties as well. If you need an extended conversation time, please make an appointment with them.
We ask that parents not go to classrooms before 7:45 a.m. unless an appointment has been pre-arranged. We also ask that all parents clear the building before 8:00 a.m.
2. Always check in at the office. Additionally, please wait in the office area until the appropriate time.
3. We will try very hard not to interrupt classes in progress. Again, please make an appointment with the teacher.
CODE OF CONDUCT
Each student should:
1. respect and obey all teachers and adult staff members.
2. be on time.
3. keep the school building and grounds clean and free of litter.
4. use proper language at all times. Curse words, unkind remarks to or about other students, parents, teachers, or personnel are not allowed.
5. walk inside the school buildings unless participating in supervised physical education activities.
6. never disturb other classrooms while walking in the halls.
7. get along with others. No fighting with other students is allowed. You should report any fights or attempts to fight to a teacher.
8. not chew gum at school.
9. dress appropriately for school. Beach-type flip flops, clothing with obscene printing, tank tops, tops with spaghetti straps, or other clothing that may be deemed inappropriate should not be worn.
10. not bring cell phones, radios, music players, GameBoys, trading cards etc. or valuable personal items or toys to school (including basketballs, etc.) to school. Basketballs will be provided for each classroom.
11. never bring weapons of any kind to school.
12. not leave school premises without permission from the office.
13. never damage or take school property or property that belongs to another.
14. not wear a hat/cap in the building.
15. not possess or use tobacco products. The school resource officer or principal will issue offending students a citation.
16. respect other students. Bullying and verbal or physical harassment will not be tolerated.
for violations of rules of the school may be as follows:
For minor infractions (such as classroom disturbances, tardiness, cheating, failure to do assignments, etc.) (Citizenship cards are pulled only after verbal warning) Citizenship cards may be pulled
1 card 1 point loss in citizenship grade
2 cards Additional point lost in grade Loss of 15 minutes of recess
3 cards Additional point lost in grade Loss of recess
4 cards Additional point lost in grade Loss of recess & note home
5 cards Additional point lost in grade Sent to principal’s office
ALL CARDS ARE REPLACED DAILY – Additional consequences
1. Counseling the student
2. Restricting activities/ Loss of Recess
3. Requiring special assignments
4. Time out (removal of student temporarily from classroom)
5. Behavior modification activities
6. Denial of class privileges including ice cream/ snack
For infractions whose frequency or seriousness disrupts the learning climate of the school (such as continuation of items in the above, disruptive classroom behavior, truancy, etc.):
1. Loss of Recess
2. In-school suspension
3. Detention after school
4. Suspension from school sponsored activities 5
. Suspension from riding the bus
6. Corporal punishment
For infractions that are directed against persons or property (such as bullying and verbal or physical harassment, fighting, vandalism, stealing, etc.):
1. Temporary removal from class
2. In-School suspension
3. Detention after school
4. Corporal punishment
5. Out-of-school suspension
For infractions that result in violence to another person or property or which pose a direct threat to the safety of others in the school (such as assault/battery, etc.):
1. Out-of-school suspension
3. Other action by the Board of Education
NOTE: According to policies of the White County School Board, corporal punishment will be used only after other methods have been used and are unsuccessful. If parents object to the use of corporal punishment, such objection must be made in advance, in writing, to the principal of the school at the start of each school year. A student whose parents object to the use of corporal punishment, when and if it is deemed necessary by the principal, may be suspended by the principal.
White County School Board Policy states the following:
Attendance is a key factor in student achievement and therefore, students are expected to be present each day that school is in session. The board affirms that the primary responsibility for regular attendance resides with the parents/guardians and the individual student.
The White County Board of Education shall adhere to Tennessee State Laws and State Board of Education Rules, Regulations, and Minimum Standards pertaining to student attendance. Furthermore, the board is committed to the implementation of a student attendance policy that is non-discriminatory, discourages dropouts, and encourages regular attendance.
Student attendance records shall be given the same level of confidentiality as other student records. Only authorized school officials with legitimate educational purposes may have access to student information without the consent of the student or parent/guardian.
1 Absences shall be classified as either excused or unexcused as determined by the principal or his designee. Excused absences shall include the following:
1. Personal illness;
2. Serious illness of immediate family member;
3. Death in the immediate family;
4. Extreme weather conditions;
5. Religious observances3 or
6. Circumstances which, in the judgment of the principal, create emergencies over which the student has no control.
1. Documentation for an absence must be made in writing by the parent(s)/guardians(s) and should include the following;
a. the name of the student, the date(s) he/she was absent,
b. the reason for the absence, and
c. parent’s/guardian’s signature.
A statement from a health provider must specify the date(s) to be excused.
Written documentation must be presented within three (3) school days.
2. In grades K – 12, a student must be in attendance for a major portion of the school day to be counted present for reporting purposes.
3. In grades K – 12, three (3) tardies will be equivalent to one unexcused absence.
4. In grades K-12, once a student has missed three (3) unexcused days, the teacher/principal will notify the student’s parent(s)/guardian(s). Each notification will be documented by the teacher and placed in the student’s record.
5. In grades K – 12, after five (5) unexcused absences in a school year, the student will be referred to juvenile authorities. 6. In grades K – 8, five (5) absences may be excused by parent note (s) annually.
7. If notification of parents/guardians does not correct the student’s attendance problem, the White County Attendance Supervisor will be notified.
8. Student suspensions will not be counted against the student in awarding of grades but will follow the procedures for unexcused absences.
9. A one-day excused absence is provided for students when their parent or custodian is deployed into active military service. A one-day excused absence is also provided for students when the parent or custodian returns from active military service. Students shall be permitted to make up schoolwork missed during the excused absences.5
All missed class work or tests for excused absences may be made up provided the student makes the request immediately upon returning to school the first day and provided class time is not taken away from other students. Principal and teacher will determine whether class work can be made up when absence is unexcused.
Truancy is defined as an absence without adequate excuse for an entire school day, a major portion of the school day, or the major portion of any class, study hall, or activity during the school day for which the student is scheduled. It also includes any after-school special-help session or disciplinary session to which the student has been directed to attend.
Disciplinary action shall be taken in such cases, beginning with written notification of parents. On the third (3rd) unexcused absence, the school shall issue a letter of warning to the parental/guardian address of record. Further action may be avoided if the parent places the child in school immediately.
If further unexcused absences occur, parents shall be contacted by the White County Attendance Supervisor to determine what needs to be done to help the family and/or student resolve the attendance problem. Additional unexcused absences will result in legal action against the parent and/or student according to guidelines set by TCA 49-06-3007. This law requires legal action against parents and/or students after having accrued five (5) unexcused absences in one school year.
Any administrative decision regarding attendance may be appealed initially to the Director of Schools and ultimately to the Board. The appeal shall be made in writing to the Director of Schools within five (5) school days following the action or the report of the action, whichever is later.
1. At the beginning of the school year, each student will take home a card to be filled out by the parent/guardian. The card will contain information to be used to verify a check- out. The card will require a list of signatures of the person(s) that have permission to check a student out of school
2. Students who bring a properly signed note from their parents for an appointment will receive a check-out slip. The note is to be given to office before 8:00 a.m. with the time for dismissal, reason for dismissal, name of dentist or doctor, and phone number at which the parent can be reached. The note will be validated by school personnel prior to check-out time.
3. Prior to leaving school, all students must sign out in the main office.
4. If the student returns to school that day, it is necessary to sign into school in the main office. Admission slips will be issued.
5. The school has final authority in dismissing any student from school. Those leaving without school approval will be subject to disciplinary action.
The same policies that apply to all-day absences will apply to check-outs.
Students should be careful not to damage textbooks or library books. However, if school books happen to be misplaced or damaged, parents will be asked to pay for repair or replacement. School records, including report cards, will be held until all book debts are cleared.
Bus transportation is provided to and from school by the White County Board of Education. Students are expected to follow behavior guidelines set forth by the driver. These guidelines provide for the safe transportation of all students. If a student's behavior is such that it hampers the drivers ability to operate the bus safely or causes harm to another student, his/ her bus privileges may be revoked. In such cases, transportation to and from school will be the responsibility of the parent.
Students may not take balloons or glass containers on the bus.
Any changes in bus routine requested by parents MUST be in writing. The classroom teacher and the principal or designee must also sign all notes requesting a change in bus assignment. This includes such requests as “Don’t ride the bus home today” “Get off the bus today at grandmother’s," etc. or when children spend the night with others.
Findlay Elementary School provides a well-balanced breakfast and lunch each day. Breakfast is served from 7:10 – 7:45 daily. Students arriving after 7:45 will not have time to eat breakfast. Your child's teacher will inform you of the time for lunch.
Students are discouraged from charging at breakfast or lunch. Parents will be notified when a student's meal balance is low. Notification may be by phone call or stamp on the student's wrist. If a student must charge a meal, permission must be given by the cafeteria manager.
To comply with Federal Guidelines, food or drink purchased at restaurants or fast food establishments may not be brought into the Cafeteria during breakfast or lunch. No canned or glass bottled carbonated drinks are allowed in the Cafeteria during breakfast or lunch.
If a child has a documented medical reason why he/ she should not drink milk, water will be provided after a statement, signed by a physician, is provided to the cafeteria manager. Bottled water is available for purchase in a vending machine near the office (current price is $1 for a 20 oz. bottle).
Meal Prices* for 2014-2015 are as follows:
Day Week Month
School Lunch (Full Paying) $1.35 $6.75 $27.00
Reduced Lunch .40 2.00 8.00
School Breakfast (Full Paying) .75 3.75 15.00
Reduced Breakfast .30 1.50 6.00
Extra Milk .30 1.50 6.00
Visitor Lunch 2.50
Visitor Breakfast 1.50
*Prices are subject to change
CHANGE OF ADDRESS OR PHONE NUMBER
Please send a note from home giving any change of address or phone number. Make sure there is at least one emergency number in case of an accident or illness.
CLASS PARTIES All school holiday parties will be scheduled no earlier than 2:00 on a regular school day. Parents who help with class parties should arrive at 2:00 and sign in to get a visitor’s badge in the school office.
EARLY DISMISSAL FROM SCHOOL Students will be allowed to leave school for the same reasons that excused absences are granted. A parent or guardian must check the student out by signing the check-out sheet in the school office. Please do not go directly to your child’s classroom. Upon parent request, a student may be allowed to leave school early with someone other than a parent or guardian if an authorized note is presented at the time the student is checked out. An early checkout is reported as a tardy and is a factor in determining truancy status. Be prepared to present photo ID for verification.
FEE WAIVER Student fees for certain supplies needed for instruction may be necessary to make your students’ learning experiences the best they can be. Tennessee law regarding school fees states the following: “School systems may request but not require payment of school fees. No fees may be required of any student…as a condition to attending the public school, or using its equipment while receiving education training”…however; students shall be responsible for normal school supplies such as pencil and paper. Fees are waived for students when requested by parents.
FINDLAY FANS The parent-teacher organization at Findlay School is called the Findlay Fans. Findlay Fans is a volunteer group of parents and friends established for the sole purpose of the betterment of the children at Findlay School. There are no dues. The officers for 2013-14 school year will be selected at a meeting early in the school year.
FINDLAY FAX The Findlay Fax, the school newsletter, will be sent home on the last day of each school week. Information on the school calendar, upcoming events, news from the classroom teacher and a summary of the student’s school work and conduct will be included on the Findlay Fax. All parents are requested to sign the bottom portion of the Fax and return to the child’s teacher each Monday. The Findlay Fax is a valuable source of information. Please take the time to read the newsletter weekly.
GRADING SYSTEM (Grades 3-5)
93 - 100 A Outstanding
85 - 92 B Above Average
75 - 84 C Average
70 - 74 D Below Average
D - 69 F Unsatisfactory
An "I" on the report card denotes the grade as incomplete and must be made up before the next grading period.
Grades K-2 will utilize a Standards-Based Report card as mandated by the State Department of Education.
HOMEWORK Home study is a necessary part of each student's educational program. Each student is expected to spend some time at home studying in addition to scheduled class instruction. Additionally, parents are encouraged to read aloud to their child at least 20 minutes each day.
HONOR ROLL An Honor Roll will be announced each grading peiod for Grades 3-5. Students will make the Honor Roll who have all A's or all A's and B's during a grading period. Students who are on the Honor Roll each grading period will be recognized at the end of the school year. The citizenship grade is included as a factor in determining Honor Roll.
LIBRARY All classes will have library time once every four days. Students are allowed to go to the library at other times with permission of their teacher. Books may be checked out for one week. Students are encouraged to use the library to check out books and as a place to study. Please take care of library books so that all students may enjoy them. The cost for damaged or misplaced library books will be paid by the parents.
HEAD LICE/ NITS Head checks are done as necessary. Students who have lice or nits must leave school immediately. White County Board Policy states that a child cannot return to school without a note from the Health Department or health care provider stating that the child has been treated and is free of lice and nits. The school nurse may also clear a student to return to school. Absences related to lice are excused two days. All other absences related to nits/lice are unexcused.
MEDICATION If a child is required to take medication during the school day and the parent cannot be at school to administer the medication, only the principal, school nurse or the principal's designee will administer the medication. A medication form is available from the school office and must be completed by the parent for medication to be given.
Medication must be delivered to the principal’s office by the parent/guardian of the student unless the medication must be retained by the student for immediate administration (i.e. students with asthma).
The school retains the discretion to reject requests for administration of medicine.
NUTRITIONAL STANDARDS FOR ALL FOOD BROUGHT INTO SCHOOL BETWEEN 7:15 A.M. and 3:30 P.M.
♣ Food rewards must be eliminated unless the foods meet the nutritional guidelines.
♣ Snacks sold by parent organizations, clubs (Girl Scouts, athletic teams, etc) must meet nutritional guidelines. (Example: Bake sales can occur ONLY if all items meet guidelines.)
♣ Snacks provided by outside vendors and parents that will be distributed to entire class must meet guidelines.
♣ Ice Cream snacks must meet nutritional guidelines.
♣ All items sold between 7:15 A.M. and 3:30 P.M. in the concessions stand, school stores, etc. must meet nutritional guidelines.
White County School Board Policy, Nutritional Guidelines, and a List of Foods in Compliance are available in the school office.
PARENT/TEACHER CONFERENCES Parents are encouraged and welcomed to be actively involved in their child’s elementary school experience. However, it is very important that the following guidelines be adhered to:
· To schedule a conference with a teacher, please call the front office.
· Conferences and/or phone calls to teachers should be scheduled during a teacher’s planning time. Please ask your child’s teacher for the best time to call or schedule conferences.
· Teachers are scheduled to arrive at school at 7:45. They receive their students from the gym at 7:45. Parents are asked not to conference with teachers during arrival time unless an appointment has been made with the teacher before 7:45.
Each child is required to participate in physical education unless a doctor's statement can be furnished. Students must participate in physical education activities in order to maintain an acceptable grade. Tennis shoes are required for physical education. Please do not wear black soles that scuff the gym and classroom floors. PE includes outdoor activities that occur all year, including the winter. Children should wear clothing appropriate to the season.
PICK UP/ DROP OFF PROCEDURES
All students who are car riders must be dropped off at the front entrance in the morning and picked up in the afternoon at the front entrance ONLY. Please do not put your child into a hazardous situation by dropping him/her off in an unauthorized or unsupervised area.
· Please do not PARK in traffic lanes in front of the school during parent drop-off or pick-up. The church parking lot is available for parking.
· Please drive to the yellow line near the cafeteria doors of the pick-up area directly behind the car ahead of you before stopping to pick-up or drop-off your child. Your child should be ready to get out immediately when being dropped off. Children should not cross the pick-up area in the traffic pick-up lane unless accompanied by an adult.
· Children will be dismissed at 2:55 to the parent pick-up area (cafeteria). Car riders will not be allowed to wait in any other area.
· The gate on the Turntable Road will be closed at 7:45 and remain closed until 2:55 P.M. This drive will be available only for buses until 3:30. Do not park in the bus loading zones.
· Please, for the safety of students and staff alike, No cell phone use during parent pick-up or drop-off!
· Parents, please do not come to the cafeteria door to pick up your child. Wait in line.
Report cards will be issued on the fifth school day following the end of each nine- week grading period.
SCHOOL CLOSING/ DELAYED OPENING
As soon as the decision to close White County Schools is made, the director of schools will notify the public media and request that an announcement be made on the School Messenger Service. Please listen to radio or television announcements for school closing information. The school telephone must be kept available for emergencies. Do not call the school for school closing information. Children will not be allowed to make phone calls to parents’ home or work to learn of instructions for early dismissal. Please state your request for early dismissal on the Student Information Sheet. Early dismissal will follow the same procedure for the normal school day. Parent pick-up will be at the front entrance only with children waiting in the café. The back parking area will be used ONLY for bus pick-up. If your child rides a bus, please make arrangements for someone to be home when school is dismissed early.
· When school opens 1 hour late, breakfast will be served.
· When school opens 2 hours late, breakfast will NOT be served.
SEVERE WEATHER PROCEDURES
Findlay School monitors severe weather conditions. In the event of a Tornado Warning for White County, all students will be placed in the appropriate locations in the school. For the duration of the warning, we strongly recommend that all students remain at school. If parents choose to check-out a student, all normal procedures must be followed.
Special Education Child Find Policy
The White County Department of Special Education uses a variety of media and methods to raise the public’s awareness of services available for children who have special needs. If you suspect that a child has special needs contact us. The White County school district adheres to all federal and state requirements as outlined in the Individuals with Disabilities Education Act.
TARDIES Students arriving after 8:00 a.m. are considered tardy. Anyone arriving after 8:00 a.m. must report to the office with parent for admission to school. Students who have 6 or more tardies or checkouts during the school year will not be eligible for perfect attendance awards. Tardies and checkouts are recorded on the child’s official school attendance records. Three tardies or check-outs equal one day absent. 9 tardies/checkouts or 3 unexcused absences for a child will result in referral to the White County Attendance Supervisor.
TELEPHONE Students are allowed to use the school telephone only in case of emergencies. Teachers must give permission for students to use the telephone. In order to minimize classroom interruptions, students should only be called at school for emergency reasons. Please inform your child of afternoon expectations (ride bus, parent pick-up, etc) before school.
THIRD GRADE PROMOTION
Tennessee State Law dictates that, "Beginning with the 2011-12 school year, a student in the third grade shall not be promoted to the next grade level unless the student has shown a basic understanding of curriculum and ability to perform the skills required in the subject of reading as demonstrated by the student's grades or standardized test results. However, such student may be promoted if the student participates in an LEA approved research-based intervention prior to the beginning of the next school year. This does not apply to students who have IEP's pursuant to U.S Federal Law."
VISITORS/VOLUNTEERS All visitors/volunteers must report to the school office upon entering the school building, sign in and receive a visitor’s badge. When leaving, visitors must sign out and return the visitor’s badge. Parents are welcome to visit the school at any time. However, to avoid interrupting classroom instruction, please make an appointment when possible. Teachers cannot conference with parents during student instructional time.
WEB PAGE The Findlay Elementary School web site can be found at: www.findlayelementary.com
WITHDRAWALS Students who plan to withdraw should notify school officials as soon as possible. Records will be transferred to the student's new school by mail upon receipt of a request for records by the new school. Before leaving Findlay Elementary School, all textbooks and library books must be returned to the school.
ZERO TOLERANCE In order to ensure a safe and secure learning environment free of drugs, drug paraphernalia, violence and dangerous weapons, any student who engages in the following behaviors will be subject to suspension for a period of not less than one (1) calendar year. The superintendent shall have the authority to modify this suspension requirement on a case-by-case basis. Zero tolerance acts are as follows:
1) Students who bring or possess drugs, drug paraphernalia or a dangerous weapon on a school bus, onto school property or to any school event or activity.
2) Any student who while on a school bus, on school property or while attending any school event or activity: is under the influence of a drug; or possesses a drug, drug paraphernalia or dangerous weapon; or assaults or threatens to assault a teacher, student or other person.
REQUIRED NOTICES Transfer Option for Students Victimized by Violent Crime at School Under the Tennessee State Board of Education’s Unsafe School Choice Policy, any public school student who is the victim of a violent crime as defined under Tennessee Code Annotated 40-38-111 (g), or the attempt to commit one of these offenses as defined under Tennessee Code Annotated 30-12-101, shall be provided an opportunity to transfer to another grade-level appropriate school within the district. Additional information regarding this option may be obtained by contacting Cindy Langford at (931) 836-2229.
An inspection of White County Schools has been completed in compliance with AHERA (Asbestos Hazard Emergency Response Act). The results of the inspection are on file at the Board of Education Office. The report may be viewed during office hours.
An additional copy of the report is available at each school.
Tennessee Chapter of Children’s Advocacy Centers
1266 Foster Avenue
Nashville, TN 37210
Upper Cumberland Children’s Advocacy Center
30 E 1st St.
Cookeville, TN 38501
Child Advocacy Center for 31st District
1350 Sparta St.
McMinnville, TN 37110
The White County School System is committed to providing the best education possible for each student. We realize that parents play a vital role in the accomplishment of this mission so we encourage their involvement and strive to keep them informed of their rights.
• White County School System does not discriminate on the basis of race, sex, color, national origin, age, religion, or handicap in the provision of educational opportunities, activities, or other administered programs.
• A parental involvement policy and parent-teacher-student compact will be distributed to parents by each Title I school. A copy of each document may also be obtained by contacting the school office. In schools eligible for Title I funds, a written parental involvement policy will be developed jointly with and distributed to parents of children participating in Title I programs. Each Title I school will also hold at least one annual meeting for parents to inform them of the school’s participation in programs funded under the ESEA. All elementary schools in White County are identified as school-wide Title I schools.
• Parents have the right to request information regarding the professional qualifications of classroom teachers who instruct their children. If students are provided services by paraprofessionals, parents may also request information regarding the qualifications of paraprofessionals. Teacher certifications can be found by accessing the Tennessee Department of Education Teacher Licensing Web site (www.k-12.state.tn.us/tcertinf) or by contacting the school principal or the school system’s federal projects director.
• Parents must receive notification if their child has been assigned or has been taught for four or more consecutive weeks by a teacher who is not highly qualified.
• Parents of a student identified as having limited English proficiency (ELL – English Language Learner) must be notified in a timely manner of the child’s participation in the ELL program, details of the program, right to waive participation, and specific information on the child’s level of English proficiency.
• Parents will be notified of their child’s eligibility for service in migrant, homeless, or Limited English Proficiency programs.
• Parents must be informed of and involved in violence and drug prevention efforts including program content and activities. Parents may request in writing their child’s exemption from participation in such activities.
• Parents will be notified regarding their rights before any third-party surveys are distributed to students.
• Schools in which at least 40% of the children are from low-income families have school-wide program authority under which schools may consolidate funds from federal, state, and local sources to upgrade the entire educational program of the school.
• Parents of secondary school students have a right to request that their child’s name, address, and telephone number not be released to a military recruiter without their prior written consent. Requests should be addressed to the federal projects director at address shown on front of this brochure.
• Federal law affords parents and students over 18 years of age certain rights with respect to educational records. School Board Policy relating to student privacy and parental access to information is available in the School Board Policy Manual located at each school and at the central office. Notification of Rights and Release of Directory Information under FERPA (Family Education Rights and Privacy Act) will also be conducted through local media announcements.
• Parents will have access to system and school report cards as developed by the State Department of Education (usually available in late fall of each year) through the web site (www.state.tn.us/education) or at the school and/or system office. Results will also be publicized through local media.
• Parents must receive information on the achievement level of their child on each of the state academic assessments as soon as is practicably possible after the test is taken. Assessment results will be distributed by the child’s school.
• Parents have access to district and school information and reports through the media (local newspaper and radio), the System/School Report Cards available on the State Department of Education website (www.state.tn.us/education), or at the school or system’s administrative offices.
• Parents may visit the State Department of Education web site (http://tennessee.gov/education/ci/standards/index.php) or visit the school to access a description of the Tennessee Curriculum Standards, assessment information, and proficiency levels students are expected to meet.
• Parents must be notified if their child is enrolled in a school identified for improvement, corrective action, or restructuring.
• If a school fails to make adequate yearly progress, parents will be informed regarding the availability of school choice options and supplemental education services.
• Under the Tennessee State Board of Education’s Unsafe School Choice Policy, any public school student who is the victim of a violent crime as defined under Tennessee Code Annotated 40-38-111 (g), or the attempt to commit one of these offenses as defined under Tennessee Code Annotated 30-12-101, shall be provided an opportunity to transfer to another grade-level appropriate school within the district.
White County Board of Education Parent Involvement Policy
The White County Board of Education is committed to providing a quality education for every child in the district and endorses the concept that parents and school personnel must work together to improve the quality of education for all students. When schools and parents form strong, equal partnerships, all children’s potential for academic success improves significantly. Research has shown that when parents and community stakeholders are connected to education, the following student results are evident: improved attendance; increased motivation and better self- esteem; higher grades, test scores, and graduation rates; decreased usage of drugs and alcohol; fewer instances of violent behavior; and fewer suspensions from school. The White County School System will welcome all families into the school community and ensure that families are active participants in the life of the school and to what students are learning and doing in class and school. Families and school staff will be encouraged to engage in regular, meaningful communication about student learning and to continuously work together to support students’ learning and healthy development to effectively strengthen their knowledge and skills. The LEA will ensure that families are informed and enabled to speak up and be advocates for their own children, to ensure that students are treated fairly and have access to learning opportunities that will support their success. The LEA will follow all requirements of the Title I regulations including involvement of parents in all aspects (planning, implementation, and evaluation) of the district’s family involvement program. The LEA will exert effort to identify the desires of parents and will act responsibly when considering those desires.
Through surveys, meetings, and/or personal consultation, this plan has been developed with and agreed upon by parents of participating students. This plan will be reviewed annually and updated as needed and will be distributed to parents by schools each school year through handbooks, annual meetings, etc. If the LEA plan is not satisfactory to the parents of participating students, the school district will submit any parent comments with the plan when the school district submits the plan to the State Department of Education. Each school has its own parent involvement plan that also will be reviewed annually and will be distributed to parents at the beginning of the school year.
The LEA will provide the coordination, technical assistance, and other support necessary to assist schools in planning and implementing effective parent involvement programs and in building schools’ and parents’ capacity for strong parental involvement. The LEA will provide materials and training to parents to assist them in working with their children to improve their academic achievement. They will assist parents in the monitoring and review of a child’s progress through the understanding of the state and local academic content standards and assessments. The LEA will educate staff members in how to reach out to and communicate with parents in an effort to implement and coordinate an effective parent program that values the parent as an equal partner in the education of their children. The LEA will offer accessibility for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children. The LEA will ensure that school related information is sent to parents in a format and language that parents understand. In order to foster parental involvement, support may include funding,
materials, and other resources, staff development, family literacy training, and technological support.
The LEA will collaborate with the community in coordinating and integrating parent involvement with other programs including Head Start, Even Start, Pre-Kindergarten, Adult Basic Education, and Homeless Education. This collaboration will connect students, families and staff to expand the learning opportunities, community services, and civic participation provided to the students in our schools. The types of coordination provided include provision of information to parents about each program and information to each agency pertaining to family involvement programs/activities. Space for meetings and computer labs for training will also be provided.
In order to make families and school staff equal partners in the decisions affecting students and families, the LEA will conduct through meetings and/or surveys an annual evaluation of the parent involvement program. This sharing of power will enable the LEA to (1) determine the effectiveness of the program in increasing the participation of parents, (2) identify barriers to greater participation by parents in such involvement activities, and (3) design strategies for the support for parental activities, school improvement and revision of parent involvement plans if necessary.
Not less than 1% of the LEA’s Title I allocation shall be reserved to carry out parent involvement activities. Through surveys, questionnaires, and/or meetings, parents of participating students will be involved in the decisions regarding the allocation of these funds.
Findlay Elementary Family Involvement Policy
In an effort to improve our students’ educational opportunities we, the families and staff agree on the necessity of working together closely as we develop the program at Findlay School. Families are active participants in the life of the school and Findlay School desires to welcome and value them as partners in the education process. This policy outlines how families’ input and support is sought for the development of our school program through our parent school compact, advisory groups, family meetings, and written communications. This policy also attempts to show how the school provides families with the information and training needed to support their child’s educational progress and the role the community plays in the process.
PARENT SCHOOL COMPACT:
In order to support our belief that the education of students must be a joint effort of the school, the family and the student, the families and staff of Findlay School have jointly developed a parent school compact which outlines the responsibilities of each party. This compact is distributed to all families, students, and teachers. It is on file at the school and is used during parent-teacher and teacher-student conferences.
ADVISORY GROUPS: We respect the advice and opinions of the families of the students at Findlay School. Families and school staff are equal partners with equal representation in decisions that affect students. We seek their involvement in the planning, writing, revising and evaluating of our school wide plan which includes the parent school compact and the family involvement policy. Family members also serve on our advisory team that meets to give guidance and direction in the creation of policies, practices, and the overall school program.
COMMUNICATION: We believe that communication between the home and school is vital at Findlay. When families are informed, they are enabled to be advocates for their own and other children. In an effort to engage in regular and meaningful communication about student learning, Findlay Elementary School provides the following. An annual meeting to explain the school wide project, family involvement policy, and parent school compact is conducted at the beginning of each year. At this meeting parents’ rights to be involved are explained and encouraged. Grade level meetings are held and written communications are provided which explain the curriculum, assessment measures and proficiency expectations. An individual child’s progress and family concerns are addressed through home visits, telephone calls, personal notes, mid-term progress reports and conferences. Families are informed of the total school’s progress, activities, and programs through our newsletter, The Findlay Fax, sent home each week. We ensure that information related to school is sent in a format and language understood by all parents. Families are also encouraged to make visits to the school and to volunteer and become involved in our daily program whenever possible.
FAMILY MEETINGS AND TRAINING: In an effort to support student success, we work to offer regular opportunities for Findlay Elementary families to strengthen their knowledge and skills. These opportunities are provided through PTO meetings, family workshops and other sessions. A survey is conducted at the beginning of the school year to determine the most convenient days and times for these workshops and to identify barriers to family attendance.
COMMUNITY INVOLVEMENT: Findlay families and staff work together with community members to connect students, families, and staff to learning opportunities, community services, and civic participation. We also encourage our families to use the resources of the community by referring them to available services and by using community members as resource speakers for our family meetings and workshops. Findlay has a very strong tie with our Partners in Education: Sonic Properties, Bank of White County, Rhythm North America, Jeff’s Body Shop, JA Sergio and Sons, and Life Care Center of Sparta which provide many extra educational opportunities for our students.
Notification of Rights under FERPA
for White County Elementary and Secondary Schools
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are:
(1) The right to inspect and review the student's education records within 45 days of the day the School receives a request for access. Parents or eligible students should submit to the School principal [or appropriate school official] a written request that identifies the record(s) they wish to inspect. The School official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
(2) The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate. Parents or eligible students may ask the School to amend a record that they believe is inaccurate. They should write the School principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it is inaccurate. If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the School has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the School discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Family Educational Rights and Privacy Act (FERPA)
White County School System
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that White County School System, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, White County School System may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the White County School System to include this type of information from your child’s education records in certain school publications. Examples include:
A playbill, showing your student’s role in a drama production;
The annual yearbook;
Honor roll or other recognition lists;
Graduation programs; and
Sports activity sheets, such as for wrestling, showing weight and height of team members.
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.
If you do not want White County School System to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by September 15 of the current school year. White County School System has designated the following information as directory information:
-Student’s name -Participation in officially
-Address recognized activities and sports
-Telephone listing -Weight and height of members of
-Electronic mail address athletic teams
-Photograph -Degrees, honors, and awards
-Date and place of birth received
-Major field of study -The most recent educational
-Dates of attendance agency or institution
-Grade level attended
Protection of Pupil Rights Amendment (PPRA)
White County School System
The Protection of Pupil Rights Amendment (PPRA) affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to:
• Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED)-
1. Political affiliations or beliefs of the student or student’s parent;
2. Mental or psychological problems of the student or student’s family;
3. Sex behavior or attitudes;
4. Illegal, anti-social, self-incriminating, or demeaning behavior;
5. Critical appraisals of others with whom respondents have close family relationships;
6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;
7. Religious practices, affiliations, or beliefs of the student or parents; or
8. Income, other than as required by law to determine program eligibility.
• Receive notice and an opportunity to opt a student out of-
1. Any other protected information survey, regardless of funding;
2. Any non-emergency, invasive physical examination or screening required as a condition of attendance, administered by the school or its agent and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and
3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.
• Inspect, upon request and before administration or use-
1. Protected information surveys of 111students;
2. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
3. Instructional material used as part of the educational curriculum.
These rights transfer from the parents to a student who is 18 years old or an emancipated minor under State law.
White County School System has developed and adopted policies, in consultation with parents, regarding these rights, as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. White County School System will directly notify parents of these policies at least annually at the start of each school year and after any substantive changes. Following is a list of the specific activities and surveys covered under this requirement:
• Collection, disclosure, or use of personal information for marketing, sales or other distribution.
• Administration of any protected information survey not funded in whole or in part by ED.
• Any non-emergency, invasive physical examination or screening as described above.
Parents who believe their rights have been violated may file a complaint with:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-5920
WHITE COUNTY SCHOOL SYSTEM
Title VI, Title IX POLICY NOTIFICATION STATEMENT
It is the policy of the White County School System not to discriminate on the basis of race, color, religion, sex, national origin, age or disability in its educational programs or employment policies as required by Title VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1973, Title IX (1972 Educational Amendments), Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act.
Inquiries or complaints regarding compliance with Title VI, Title IX, or the Americans with Disability Act should be directed to:
Title VI and Title IX Coordinator for
White County School System
Lesley D. Farmer, ESQ, Director
Office of Civil Rights
Tennessee Department of Education
The Office of Civil Rights
U.S. Department of Education
61 Forsyth Street S.W., Suite 19T70
Atlanta, GA 30303-3104
Inquiries or complaints regarding Section 504 should be directed to:
Section 504 Coordinator for White County School System
The Office of Civil Rights
U.S. Department of Education
61 Forsyth Street S.W., Suite 19T70
Atlanta, GA 30303-3104
White County Schools Student Technology and Internet Terms and Conditions
White County Schools are progressively attempting to make advanced technology accessible to our students, faculty and staff. Within our system these individuals have the opportunity to access the internet. The use of the internet is consistent with educational objectives. Precautions have been taken to restrict access to controversial materials. In addition, students and employees will be instructed in the acceptable use of the internet and internet etiquette. However; on a global network it is impossible to control all materials that may be discovered.
Use of the internet is a privilege, not a right, and inappropriate use will result in loss or suspended privileges and disciplinary actions may be taken. White County Schools reserve the right to review any material on user accounts and monitor fileserver space in order to make determinations on whether specific uses of the network are inappropriate. Decisions of the White County Schools regarding unacceptable use are final. Each student who accesses the Network and Internet will be part of a discussion group with a faculty member pertaining to the proper use of the network.
It is the policy of White County Schools to: (a) prevent user access over its computer network to, or transmission of, inappropriate material via internet, electronic mail, or other forms of direct electronic communications; (b) prevent unauthorized access and other unlawful online activity; (c) prevent unauthorized online disclosure, use, or dissemination of personal identification of minors; and (d) comply with the Children’s Internet Protection Act [Pub.L.No.106-554 and USC 254(b)].
Access to Inappropriate Material
To the extent practical, technology protection measures (or “internet filters”) shall be used to block or filter internet, or other forms of electronic communications, access to inappropriate information.
Specifically, as required by the Children’s Internet Protection Act, blocking shall be applied to visual depictions of material deemed obscene or child pornography, or to any material deemed harmful to minors.
Subject to staff supervision, technology protection measures may be disabled for adults or, in the case of minors, minimized only for bona fide research or other lawful purposes.
Inappropriate Network Usage
To the extent practical, steps shall be taken to promote the safety and security of users of the White County Schools online computer network when using electronic mail, chat rooms, instant messaging and other forms of direct electronic communications.
Specifically, as required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes: (a) unauthorized access, including so-called ‘hacking,’ and other unlawful activities; and (b) unauthorized disclosure, use and dissemination of personal identification information regarding minors.
Terms and Conditions
1. Acceptable Use – Your access to the Network and Internet must be in support of education and research and consistent with the educational objectives of the school district. Use of other organization’s network or computing resources must comply with the rules appropriate for that network. Transmission of any material in violation of any or state regulation is prohibited. Prohibited or illegal activities include but are not limited to the following:
• Sending or displaying offensive messages or pictures
• Using obscene language
. Harassing, insulting or attacking others
• Damaging computers, computer systems or computer networks
• Hacking or attempting unauthorized access
• Violation of copyright laws including downloading of copyrighted music or software
• respassing in other’s folders, work or files
• Intentional misuse of resources
• Using another’s password or identifier (impersonation)
• Use of the network for commercial purposes
• Buying or selling on the internet
• Assisting in a campaign for election of any person to any office or the promotion of opposition to any ballot proposition
• Violating regulations prescribed by the network provider
2. Net Etiquette – You are expected to abide by the generally accepted rules of Network and Internet etiquette. These include (but are not limited to) the following:
• Avoid offense or inflammatory speech. Be courteous and polite.
• Use appropriate language. Profanity or obscenity is not permitted at any time.
• Do not reveal your personal information, address or phone or that of another person.
• Note that electronic mail (e-mail) is not guaranteed to be private. Designated district personnel have access to mail. Messages to or in support of illegal activities shall be reported to the authorities.
• Do not use the Network or Internet in such a way that would disrupt the work of others.
• All communications and information accessible via the Network and Internet should be assumed to be private property. Do not quote personal communications without the author’s prior consent.
3. Vandalism- Vandalism will result in cancellation of privileges. Vandalism is defined as any malicious attempt to harm or destroy hardware, data or another user, the Network, the Internet or other networks that are connected to the Internet backbone. This includes, but is not limited to, the uploading or creating of computer viruses.
4. Security – Security on any computer system is a high priority, especially when the system involves many users. Never share your password with anyone. You have full responsibility for the use of your password, and can be held responsible for any policy violations that are traced to you.
School Health information for White County Schools
I. Medication: Schools do not routinely dispense any medications at schools. If your student needs medications during school hours in order to adequately participate in their school day, including over-the-counter medications such as ibuprofen or Tylenol, please have a parent bring the medication to the nurse or principal’s office. Papers must be signed before medications are given. TCA 49-5-415, School Board Policy J-41.
II. Immunizations: Students must have proof of immunization in order to attend classes for the 2012-13 school year. Seventh grade and Kindergarten requirements changed in 2010. Please turn in completed State immunization forms to your principal or school nurse prior to the first day of school, August 2014. TCA 49-6-5001 (d), TCA 49-6-5002
III. Eye, hearing and dental care awareness: Please be aware of the importance of vision, hearing and dental care to your student’s success in school. A list of providers for these area listed will be made available to you in our community upon request to your school nurse. Hearing and vision checks are routinely done at school in grades K, 2, 4, 6, 8 and 9. TCA 49-6-5004, Tennessee School Health Screening Guidelines 2008.
Common Childhood Diseases your Student may encounter during this school
Our School Principals, Teachers, and other School Staff follow these general guidelines for symptoms of possible
sickness that may come about during the school year.
These guidelines do not take the place of professional opinions of our School Nurses or health care providers in our community.
*Schools do not routinely notify parents of cases of these diseases in schools but it is at the discretion of the principals and school nurses based on need.
*Please expect exposure may occur and encourage your student to practice good hand washing, covering coughs and sneezes, and avoidance of drinking or eating after other students.
*Please always notify the school nurse, principal and teacher of student's illnesses.
*Refer to the White County Board of Education website or school nurse about each of these diseases.
Health plans are used for students with chronic illness or compromised immune systems. Those health plans may dictate notification as needed.
Parents or teachers who are pregnant should be aware of outbreaks of these diseases to consult their obstetricians.
Chicken Pox (Varicella)
In a known outbreak, children with apparent chicken pox should be excluded from school until all lesions have crusted over or until six days after onset of rash.
Conjunctivitis, Acute (PINK-EYE)
Refer children with eye irritation or discharge for medical evaluation and treatment. School exclusion is for 24 hours after starting antibiotic eye drops.
Diarrhea &/or Vomiting
School Action: Students with fever, vomiting or diarrhea that interferes with school activity should be sent home and excluded from school until symptoms do not interfere with routine school activities. Students may return when no fever and diarrhea/vomiting has improved to the extent that they can participate in normal activities. * NOTE – Some students vomit a few times with nasal drainage or for other reasons and feel well afterwards and therefore may remain at school.
Fever >100 and symptoms of feeling unwell.
School Action: Students with fever and symptoms that interfere with school activity should be sent home and excluded from school until symptoms do no interfere with routine school activities. Students may return when temp < 100 and no symptoms of illness after 24 hours.
Symptoms are a mild fever with flushed cheeks/ "slapped” cheeks appearance. Later in the infection, a lace-like or lattice-like rash may appear on the trunk and extremities accentuated by heat or sunlight.
School action: school exclusion is not helpful
Hand, Foot & Mouth Disease (coxsackievirus A16, enterovirus 71 or other enteroviruses). It is characterized by fever, sores in the mouth, and a skin rash on palms and soles of feet.
School Action: Exclusion from school is not recommended but may be necessary for first few days for symptom management or if weeping lesions that cannot be contained.
Herpes Simplex (Cold Sores or Fever Blisters)
School Action: School exclusion is not necessary. Cover lesions with loose dressing and clothing. Refer areas that cannot be covered to school nurse.
Impetigo Group A Strep, Staph
School Action: Refer suspected cases for medical evaluation and treatment. Exclude infected students from school until after 24 hours of antibiotic treatment is completed. Stress good personal hygiene and avoidance of contact with lesions. Monitor students with lesions and cover with clothing or a loose dressing as appropriate.
Influenza (FLU) type A and B
School Action: Exclude students and staff with clinical influenza until no fever (less than 100°F) and symptoms are subsiding and do not affect participation in routine school activities.
Meningitis (Viral or Aseptic): Symptoms include fever, headache, stiff neck, fatigue and vomiting.
School Action: Refer suspected students for medical evaluation. School exclusion is not necessary unless prescribed by medical provider.
Mononucleosis (Mono) Epstein-Barr virus
School Action: Refer children with suspected infectious mononucleosis for medical evaluation. School exclusion is not appropriate unless student is unable to participate in routine activities. The student's physician should determine when the student can return to school and to athletics
Pediculosis (Head Lice)
School Action: Exclude infested students at the end of the school day until they have received treatment. In addition to treatment recommended, all nits should be removed by parent before returning student to school. Please accompany your student to school for recheck by the school nurse to return to school, do not place on the bus.
School Action: Exclude infested students at the end of the school day until they have received treatment. Please bring the name of medication prescribed for treatment to school nurse.
Streptococcal infection (Step throat)/Scarlet Fever
School Action: Refer potential cases for medical evaluation and treatment. Exclude cases until the infected individual has been on antibiotic treatment for at least 24 hours.
School Action: Request parent to initiate treatment for tinea corporis; refer possible cases of tinea capitis for medical evaluation and treatment. School exclusion is usually not necessary. Refer cases that cannot be covered immediately to School Nurse.
Vaccine Information Statement
Meningococcal Vaccine: What you need to know
Many Vaccine Information Statements are available in Spanish and other languages. See www.immunize.org/vis Hojas de Informacián Sobre Vacunas están disponibles en Español y en muchos otros idiomas. Visite http://www.immunize.org/vis
1. What is Meningococcal disease?
Meningococcal disease is a serious bacterial illness. It is a leading cause of bacterial meningitis in children 2 through 18 years old in the United States. Meningitis is an infection of the covering of the brain and the spinal cord.
Meningococcal disease also causes blood infections.
About 1,000–1,200 people get meningococcal disease each year in the U.S. Even when they are treated with antibiotics, 10–15% of these people die. Of those who live, another 11%– 19% lose their arms or legs, have problems with their nervous systems, become deaf, or suffer seizures or strokes.
Anyone can get meningococcal disease. But it is most common in infants less than one year of age and people 16–21 years. Children with certain medical conditions, such as lack of a spleen, have an increased risk of getting meningococcal disease. College freshmen living in dorms are also at increased risk.
Meningococcal infections can be treated with drugs such as penicillin. Still, many people who get the disease die from it, and many others are affected for life. This is why preventing the disease through use of meningococcal vaccine is important for people at highest risk.
2. Meningococcal vaccine
There are two kinds of meningococcal vaccine in the U.S.:
6. • Meningococcal conjugate vaccine (MCV4) is the preferred vaccine for people 55 years of age and younger.
7. • Meningococcal polysaccharide vaccine (MPSV4) has been available since the 1970s. It is the only meningococcal vaccine licensed for people older than 55.
Both vaccines can prevent 4 types of meningococcal disease, including 2 of the 3 types most common in the United States and a type that causes epidemics in Africa. There are other types of meningococcal disease; the vaccines do not protect against these.
3. Who should get meningococcal vaccine and when?
Two doses of MCV4 are recommended for adolescents 11 through 18 years of age: the first dose at 11 or 12 years of age, with a booster dose at age 16.
Adolescents in this age group with HIV infection should get three doses: 2 doses 2 months apart at 11 or 12 years, plus a booster at age 16.
If the first dose (or series) is given between 13 and 15 years of age, the booster should be given between 16 and 18. If the first dose (or series) is given after the 16th birthday, a booster is not needed.
Other people at increased risk
• • College freshmen living in dormitories.
• • Laboratory personnel who are routinely exposed to meningococcal bacteria.
• • U.S. military recruits.
• • Anyone traveling to, or living in, a part of the world where meningococcal disease is common, such as parts of Africa.
• • Anyone who has a damaged spleen, or whose spleen has been removed.
• • Anyone who has persistent complement component deficiency (an immune system disorder).
• • People who might have been exposed to meningitis during an outbreak.
Children between 9 and 23 months of age, and anyone else with certain medical conditions need 2 doses for adequate protection. Ask your doctor about the number and timing of doses, and the need for booster doses
MCV4 is the preferred vaccine for people in these groups who are 9 months through 55 years of age. MPSV4 can be used for adults older than 55.
4. Some people should not get meningococcal vaccine or should wait.
• • Anyone who has ever had a severe (life-threatening) allergic reaction to a previous dose of MCV4 or MPSV4 vaccine should not get another dose of either vaccine.
• • Anyone who has a severe (life threatening) allergy to any vaccine component should not get the vaccine. Tell your doctor if you have any severe allergies.
• • Anyone who is moderately or severely ill at the time the shot is scheduled should probably wait until they recover. Ask your doctor. People with a mild illness can usually get the vaccine.
• • Meningococcal vaccines may be given to pregnant women. MCV4 is a fairly new vaccine and has not been studied in pregnant women as much as MPSV4 has. It should be used only if clearly needed. The manufacturers of MCV4 maintain pregnancy registries for women who are vaccinated while pregnant.
Except for children with sickle cell disease or without a working spleen, meningococcal vaccines may be given at the same time as other vaccines.
5. What are the risks from meningococcal vaccines?
A vaccine, like any medicine, could possibly cause serious problems, such as severe allergic reactions. The risk of meningococcal vaccine causing serious harm, or death, is extremely small.
As many as half the people who get meningococcal vaccines have mild side effects, such as redness or pain where the shot was given.
If these probles occur, they usually last for 1 or 2 days. They are more common after MCV4 than after MPSV4.
A small percentage of people who receive the vaccine develop a mild fever.
Serious allergic reactions, within a few minutes to a few hours of the shot, are very rare.
6. What if there is a serious reaction?
What should I look for?
• • Look for anything that concerns you, such as signs of a severe allergic reaction, very high fever, or behavior changes. Signs of a severe allergic reaction can include hives, swelling of the face and throat, difficulty breathing, a fast heartbeat, dizziness, and weakness. These would start a few minutes to a few hours after the vaccination.
What should I do?
• • If you think it is a severe allergic reaction or other emergency that can’t wait, call 9- 1-1 or get the person to the nearest hospital. Otherwise, call your doctor. • • Afterward, the reaction should be reported to the Vaccine Adverse Event Reporting System (VAERS). Your doctor might file this report, or you can do it yourself through the VAERS web site at www.vaers.hhs.gov, or by calling 1-800-822-7967.
VAERS is only for reporting reactions. They do not give medical advice.
7. The National Vaccine Injury Compensation Program
The National Vaccine Injury Compensation Program (VICP) is a federal program that was created to compensate people who may have been injured by certain vaccines.
Persons who believe they may have been injured by a vaccine can learn about the program and about filing a claim by calling 1-800-338-2382 or visiting the VICP website at www.hrsa.gov/vaccinecompensation.
8. How can I learn more?Ask your doctor.
• • Call your local or state health department.
• • Contact the Centers for Disease Control and Prevention (CDC): - Call 1-800-232- 4636 (1-800-CDC-INFO) or - Visit CDC’s website at www.cdc.gov/vaccines
Vaccine Information Statement (Interim)
(10/14/2011) 42 U.S.C. § 300aa-26
Department of Health and Human Services
Centers for Disease Control and Prevention
Office Use Onl